Everhour vs Toggl: Which Is Better for Tracking Time Across Projects in 2026?

For tracking time across projects that live in Asana, Jira, ClickUp, Linear or Trello, Everhour wins. Its integrations, budgets and invoicing all come in one Team plan, though that plan bills at least five seats. Toggl wins for solo users, Windows and capacity planning. Dayflow, our free Mac app, fits only if you want an automatic record of your day rather than project timesheets.

Everhour is built to live inside the project tools your team already uses, logging hours against tasks in Asana, Jira, ClickUp, Linear or Trello, with budgets and invoicing all in one paid tier. Toggl (formerly Toggl Track) is a standalone tracker that runs on every major platform and spreads billing, profitability and integrations across its Starter and Premium plans.

A disclosure before going further: Dayflow is our product. It is a free, open-source Mac app that records the screen at one frame every 10 seconds and has AI write the day into a timeline. It appears below as a third option, labeled as ours. This comparison is based on each vendor’s own pricing, product and security pages as checked on October 4, 2026, and on Dayflow’s published facts for version 2.2.0. It compares documentation, not the tools in daily use. We also have a separate page on Toggl for Mac if Toggl is the main tool you are weighing.

Quick comparison

Tool	Best for	How it tracks	Price	Platforms
Everhour	Teams and agencies logging hours inside Asana, Jira, ClickUp and similar tools	Timer and manual entries against projects and tasks	Free for up to 5 seats (no integrations); Team $8.50 per seat per month billed yearly or $10 billed monthly, minimum 5 seats; Custom on request	Web, Mac (menu bar app), mobile, browser extension
Toggl (formerly Toggl Track)	Freelancers and teams that need billable rates, profitability and capacity data	Manual and real-time timers, timesheets, calendar integrations; vendor also lists automated background tracking in the desktop app	Free for up to 3 users; Starter $9 per user per month billed annually or $12 monthly; Premium $16 annually or $24 monthly; Enterprise on request	Web, Mac, Windows, iOS, Android, browser extensions
Dayflow (ours)	One person on a Mac who wants an automatic record of the day	Screen recorded at one frame every 10 seconds; AI writes a timeline	$0, MIT licensed; optional Pro at $20 a month	Mac only, macOS 14 or later

Key takeaways

• If your projects already live in a project management tool, Everhour is the closer fit. Its 40+ integrations come in the single Team plan, while Toggl lists Jira and Asana integrations on Premium.
• Everhour’s paid plan bills a minimum of five seats. A single person pays for four unused seats, which makes Toggl the cheaper paid option for freelancers.
• Toggl covers more platforms. Everhour’s desktop app is macOS only and needs an internet connection, with Windows listed as planned.
• Toggl’s AI features are generally available. Everhour’s AI Tracker is advertised as early access only.
• Both are timer-first cloud tools. If your problem is forgetting to start the timer, neither fully solves it, which is where a tool like Dayflow can sit alongside them.

What Everhour does better

It tracks time where the project already is. Everhour’s core idea is that you should not maintain a second list of projects. You start a timer or log an entry against a task inside Asana, Jira, ClickUp, Linear, Trello, Basecamp, Monday, Notion or GitHub, and the hours roll up to that project. The vendor lists more than 40 integrations. For a team that plans in one of those tools, this removes the step of copying task names into a separate tracker.

One paid tier, no feature gating. Everhour’s Team plan includes everything: budgets with alerts, invoicing, expenses, time off and scheduling, plus SSO and advanced permissions. You do not have to work out which plan includes profitability reports or a given integration. With Toggl, the answer to “can I do this?” sometimes depends on whether you are on Starter or Premium.

Budgets are part of project tracking. When the job is tracking time across projects, the follow-up question is usually “are we over?” Everhour’s budget alerts answer that inside the same plan. Toggl offers profitability reports on Premium, which covers a similar need at a higher price per person.

A bigger free plan for small teams. Everhour’s free plan covers up to five seats and includes time tracking, projects and tasks, reports and data export. Toggl’s free plan covers up to three users. The catch is real, though: Everhour’s free plan excludes integrations, which is the main reason to pick Everhour in the first place.

Clear data location. Everhour states that it hosts on AWS in Oregon and Frankfurt, with data replicated across both regions. If a client contract asks where time data lives, that is a documented answer.

What Toggl does better

It runs everywhere. Toggl lists apps for web, Mac, Windows, iOS, Android and browser extensions. Everhour lists web, a Mac menu bar app, mobile and a browser extension, and its desktop app is macOS only with Windows still planned. A mixed Mac and Windows team gets native desktop apps for everyone with Toggl.

It is cheaper for one person. Toggl prices per user. Starter costs $9 per user per month billed annually, so a freelancer who wants billable rates pays $108 a year. Everhour’s five-seat minimum means the same person pays for four empty seats.

Planning and capacity. The current Toggl product combines time tracking with planning: project timelines, tasks and capacity management. For a team lead deciding who can take on the next project, that view sits next to the hours. Everhour includes scheduling in its Team plan, but Toggl puts planning at the center of the product. Premium adds timesheet approvals and profitability reports.

AI you can use today. Toggl AI answers natural-language questions about workspace data and helps with admin tasks. Toggl also offers an MCP server, so AI assistants can work with your Toggl data, and an AI Task Creator. Everhour’s AI Tracker is early access, and its pricing page describes no generally available AI feature.

More capture options without screenshots. Beyond timers and timesheets, Toggl lists calendar integrations (on the free plan too) and automated background tracking with a timeline in the desktop app. The vendor states it does not take screenshots or record keystrokes, which matters for teams wary of anything that feels like monitoring.

A longer trial. Toggl offers 30 days on paid plans. Everhour offers 14 days of all features with no credit card required.

Head-to-head table

Capability	Everhour	Toggl	Dayflow (ours)
Automatic capture	AI Tracker in early access only	Vendor lists automated background tracking and a timeline in the desktop app	Yes, screen recorded at one frame every 10 seconds
Timers and manual entry	Yes, against projects and tasks	Yes, manual and real-time timers plus timesheets	No timers; the timeline is written from recordings
Project tool integrations	40+ listed, including Asana, Jira, ClickUp, Linear, Trello; not on the free plan	Jira and Asana on Premium; calendar integrations on all plans	Not a project management integration tool
Invoicing and budgets	Invoicing, expenses and budgets with alerts on Team	Billable rates on paid plans, profitability reports on Premium; for invoicing, see the vendor’s pricing page	No invoicing or payroll approvals
Team reports	Reports on all plans	Team reports, timesheet approvals on Premium	No team reports
AI features	AI Tracker, early access	Toggl AI, MCP server, AI Task Creator	AI writes the daily timeline; summaries can miss or misinterpret work
Data location	Cloud, AWS in Oregon and Frankfurt, replicated	Cloud, synced across web, desktop and mobile	Recordings and timeline stored on your Mac; analysis local or cloud depending on mode
Free tier	Up to 5 seats, limited features, no integrations	Up to 3 users, timers, focus mode, calendar integrations, tasks, boards	$0, MIT licensed; Pro is optional
Platforms	Web, Mac menu bar app, mobile, browser extension	Web, Mac, Windows, iOS, Android, browser extensions	macOS 14 or later only
Open source	No	No	Yes, MIT license

Pricing compared: what does one person pay per year?

Plan	Everhour	Toggl	Dayflow (ours)
Free	$0, up to 5 seats, no integrations	$0, up to 3 users	$0, MIT licensed
Entry paid	Team: $8.50 per seat per month billed yearly, $10 billed monthly, minimum 5 seats	Starter: $9 per user per month billed annually, $12 monthly	Pro: $20 a month (optional)
Higher tier	Custom: contact vendor, minimum 50 seats	Premium: $16 per user per month billed annually, $24 monthly	None
Top tier	None beyond Custom	Enterprise: contact vendor	None
Trial	14 days, no credit card	30 days on paid plans	Not applicable

For the job in this article, tracking time across projects that live in tools like Jira or Asana, the cheapest plan that does it is Everhour Team or Toggl Premium.

One person on Everhour Team still pays for the five-seat minimum: five seats at $8.50 per seat per month billed yearly, or five at $10 billed monthly. For exact totals, see Everhour’s pricing page. One person on Toggl Premium pays $192 a year billed annually, or $288 billed monthly. If you do not need the Jira or Asana integration and only want billable rates across your own projects, Toggl Starter costs $108 a year billed annually or $144 billed monthly.

At five people the comparison flips. Every seat on Everhour Team is $8.50 a month billed yearly, against $9 on Toggl Starter and $16 on Toggl Premium. A five-person agency that wants integrations pays close to half the per-seat price on Everhour that it would on Toggl Premium.

Dayflow is $0. Pro at $20 a month is optional and only changes where screenshot analysis runs, not whether you get project billing (you do not). If you are pricing your own hours, our real hourly rate calculator helps put those subscription costs in context.

When to choose Everhour

• Your team plans work in Asana, Jira, ClickUp, Linear, Trello or another tool on Everhour’s integration list, and you want hours logged against those tasks rather than a parallel project list.
• You have at least five people, so the seat minimum costs you nothing extra.
• You want budgets with alerts, invoicing and expenses without comparing plan tiers.
• You need SSO and advanced permissions at the standard paid price.
• Your team works on Macs or is fine using the web app and browser extension on Windows until the Windows desktop app arrives.
• You need a documented answer about data hosting regions for client paperwork.

When to choose Toggl

• You work alone or in a team of two or three, where Everhour’s five-seat minimum would mean paying for empty seats.
• Your team uses Windows or wants native iOS and Android apps.
• You need capacity planning and project timelines next to your time data.
• You want AI you can use now, including an MCP server for connecting AI assistants to your workspace.
• Your projects are not managed in Jira or Asana, so Starter covers what you need at $9 per user per month billed annually.
• You want a longer trial before committing.

Where both fall short: what happens when you forget the timer?

Everhour and Toggl are both, at their core, timer-based trackers. Toggl’s own listing describes it as primarily timer and manual entry rather than a full automatic record, though it does list background tracking in its desktop app. Everhour’s automatic option is still early access. Both store your data in the cloud.

That leaves a familiar gap. You switch between four projects before lunch, forget to stop the Jira timer, and at 6 p.m. you are reconstructing the day from your calendar and browser history. Project tracking is only as accurate as the timers people remember to press.

This is the part Dayflow (ours) covers, on a Mac. It records the screen at one frame every 10 seconds and has AI write the day into a readable timeline, with recordings and the timeline stored on your Mac. You can keep screenshot analysis on-device with Local AI through Ollama or LM Studio, send selected screenshots to a cloud provider you configure, or let Dayflow Pro manage cloud analysis, which under the privacy policy deletes screenshots after processing and may retain Activity Data for sync.

What Dayflow does not do is turn that timeline into project timesheets for you. It has no timers, no project budgets, no invoices and no team reports. The practical setup is to keep Everhour or Toggl as the system of record for project hours and use Dayflow’s timeline as the memory you check before filling in a timesheet. We cover that workflow in building a Mac timesheet without manual entry and in how to remember what you worked on. You can also export a date range as Markdown from Settings and paste it into a weekly report.

If you are surveying the wider category, our roundup of the best time tracker for Mac picks covers more tools, and what an automatic time tracker is explains how screen-based tracking differs from timers.

Where Dayflow is the wrong pick

For the job in this article, Dayflow is the wrong primary tool in most cases. Specifically:

• You bill clients by project. Dayflow has no invoicing or billable rates. Everhour includes invoicing in its Team plan; Toggl adds billable rates on paid plans.
• You manage a team. Dayflow has no team reports, timesheet approvals or payroll approvals. Toggl Premium has approvals and profitability reports; Everhour has reports on every plan.
• Your projects live in Jira, Asana or ClickUp and hours must land on those tasks. Everhour wins here outright.
• Anyone on the team uses Windows. Dayflow is Mac only and needs macOS 14 or later. Toggl has native Windows apps.
• You want website blocking to stay focused. Dayflow does not block websites. Neither Everhour nor Toggl lists blocking in the documentation we checked either, so look elsewhere for that.
• Screen recording is a problem in your workplace. Some employers or clients will not accept any screen capture on a work machine, even stored locally. Toggl states it does not take screenshots, which makes it the easier conversation. Our piece on time tracking without surveillance goes into the tradeoffs.

Dayflow’s AI summaries can also miss or misinterpret work, so anything you hand to a client should be checked first. A timer you started on a specific task is a cleaner billing record than an AI reading of your screen.

The bottom line: which is better for tracking time across projects?

Pick Everhour if your team has five or more people and your projects already live in Asana, Jira, ClickUp, Linear or Trello. Its single Team plan puts integrations, budgets and invoicing in one place, and its per-seat price is well below Toggl Premium’s.

Pick Toggl if you work alone or in a small team, need Windows or native mobile apps, or want planning and capacity views alongside your hours. For one person it is far cheaper than paying Everhour’s five-seat minimum, and its AI features are available now.

Neither will reliably catch the hours you forget to time. If that is the real problem and you work on a Mac, Dayflow (ours) is free and can run beside either one as a personal record. It is a memory aid, not a project billing tool, and it should not replace Everhour or Toggl for client or team work.

Frequently asked questions

Is Everhour cheaper than Toggl?

Per seat, yes. Everhour Team is $8.50 per seat per month billed yearly, below Toggl Starter at $9 and Premium at $16 per user per month billed annually. But Everhour bills a minimum of five seats, so a solo user pays for five. One person on Toggl Starter pays $108 a year billed annually, which makes Toggl cheaper for individuals and Everhour cheaper per seat for teams of five or more.

Does Everhour work on Windows?

Not as a desktop app yet. Everhour's desktop app is macOS only, runs in the menu bar and needs an internet connection. The vendor lists Windows as planned. Windows users can still use Everhour's web app and browser extension. Toggl lists desktop apps for both Mac and Windows, plus iOS, Android and browser extensions.

Does Toggl integrate with Jira and Asana?

Yes, but the vendor lists Jira and Asana integrations on the Premium plan. Premium is $16 per user per month billed annually or $24 billed monthly. Everhour includes its integrations, which cover Asana, Jira, ClickUp, Linear, Trello, GitHub, Basecamp, Monday and Notion among 40+ listed, in its single Team plan. Everhour's free plan has no integrations.

Which is better for a freelancer, Everhour or Toggl?

Toggl, for most freelancers. Everhour's paid plan bills a minimum of five seats, so a single person pays for four seats nobody uses to get invoicing and integrations. Toggl Starter costs one person $108 a year billed annually and adds billable rates. Toggl also targets freelancers directly, while Everhour positions itself for teams and agencies.

Does Toggl take screenshots of your screen?

No. Toggl states that it does not take screenshots or record keystrokes. It tracks with manual and real-time timers, timesheets and calendar integrations, and the vendor also lists automated background tracking and a timeline in its desktop app. If you want a screen-based record of your day on a Mac, that is a different kind of tool.

Does Everhour have AI automatic time tracking?

Only as early access. Everhour advertises an AI Tracker that detects work without a timer, but the vendor describes it as early access, and no generally available AI feature is described on its pricing page. Toggl, by comparison, offers Toggl AI for natural-language questions about workspace data, an MCP server and an AI Task Creator.

What happened to Toggl Track?

It was renamed. toggl.com/track now redirects to toggl.com, and the product is presented as Toggl, combining time tracking with planning. The vendor describes Toggl Track and Toggl Plan as legacy products that remain available to existing users. Pricing for the current product runs Free, Starter, Premium and Enterprise.

Can Dayflow replace Everhour or Toggl for client projects?

No, and you should not try. Dayflow has no invoicing, payroll approvals, team reports or billable rates, and it runs only on macOS 14 or later. If you bill clients by project or report hours to a team, Everhour or Toggl is the better tool. Dayflow is useful alongside them as a personal record of what you actually did on your Mac.

Which free plan is better for a small team?

Everhour's free plan covers up to five seats with time tracking, projects and tasks, reports and data export, but no integrations. Toggl's free plan covers up to three users and includes timers, focus mode, calendar integrations, tasks and boards. A team of four or five gets more seats from Everhour; a team that wants calendar sync gets it from Toggl.

Where does Everhour store its data?

In the cloud. Everhour states it hosts on AWS in Oregon in the USA and Frankfurt in Germany, with data replicated across the two regions. Toggl is also a cloud service whose data syncs across its web, desktop and mobile apps. Dayflow, our app, stores recordings and its timeline on your Mac, with optional cloud analysis.