Everhour vs Clockify: Which Is Better for a Small Team on a Budget in 2026?

For most budget-minded small teams, Clockify is the better pick: its free plan covers up to 5 users with timers, timesheets, an auto tracker and apps on every major platform, and paid seats start at $3.99 a month billed annually. Choose Everhour if your team plans work in Asana, Jira, ClickUp or Linear and wants time logged there, at $8.50 per seat a month billed yearly, minimum 5 seats.

Everhour is built to live inside the project tools your team already uses, and once you pay, it charges one flat price for every feature. Clockify is a standalone tracker with a broader free plan, desktop apps for Mac, Windows and Linux, and paid tiers that start at less than half of Everhour’s per-seat price.

Disclosure: Dayflow, the third option in this article, is our product. It is a free, open-source Mac app for one person, not a team tracker, and we say plainly below where it does not fit. This comparison uses each vendor’s own pricing and product pages as checked on October 4, 2026. We also have a separate page on Clockify for Mac if you are mostly weighing it as a personal tool.

Quick comparison

Tool	Best for	How it tracks	Price	Platforms
Everhour	Teams that plan work in Asana, Jira, ClickUp, Linear or Trello and want time logged there	Timers and manual entries against projects and tasks	Free for up to 5 seats (no integrations); Team $8.50/seat/month billed yearly or $10/seat/month billed monthly, 5-seat minimum	Web, Mac (menu bar app), mobile, browser extension
Clockify	Small teams that want the most free features and apps on every OS	Timer, timesheet, calendar, kiosk, plus a desktop auto tracker	Free for up to 5 users; paid from $3.99/seat/month billed annually ($4.99 billed monthly)	Web, Mac, Windows, Linux, iOS, Android, browser extensions
Dayflow (ours)	One Mac user who wants an automatic record of the workday	Records one screen frame every 10 seconds; AI writes a timeline	$0, MIT licensed; optional Pro $20/month	macOS 14 or later

Key takeaways

• If your team is 5 people or fewer and only needs to track time and run reports, both are free. Clockify’s free plan includes more: the desktop auto tracker, calendar entry and apps on every major platform.
• Everhour’s free plan excludes integrations, which is the main reason to choose Everhour. Expect to pay for the Team plan if you pick it for Asana or Jira tracking.
• Everhour bills at least 5 seats on its paid plan. A team of 3 pays for 5.
• Clockify’s paid plans are cheaper per seat until you need SSO. Everhour includes SSO on its $8.50 Team plan; Clockify reserves it for Enterprise at $11.99 billed annually.
• Dayflow does not replace either for a team. It has no team reports, invoicing or payroll approvals.

What does Everhour do better than Clockify?

It tracks time where your team already works. Everhour lists native integrations with Asana, ClickUp, GitHub, Linear, Basecamp, Jira, Trello, Monday and Notion, more than 40 in total. People start a timer on the task they are already looking at, instead of switching to a separate app and picking a matching project. For a small agency or dev shop that lives in one project tool, that removes the most common reason time goes unlogged.

One paid tier, no feature ladder. Everhour’s Team plan includes budgets with alerts, invoicing, expenses, time off and scheduling, plus SSO and advanced permissions. You do not need to work out which tier unlocks approvals or which one adds expenses. For a team on a budget, that predictability has value: the bill only changes when headcount does.

SSO without an enterprise contract. If a client or your own IT setup requires single sign-on, Everhour gives it to you at $8.50 per seat per month billed yearly. On Clockify, SSO sits on the Enterprise plan at $11.99 per seat per month billed annually.

A longer trial. Everhour offers 14 days of all features with no credit card. Clockify’s trial is 7 days of Pro features, also without a card. Two weeks is enough to run a real billing cycle or sprint through it before you commit.

What does Clockify do better than Everhour?

The free plan does more. Clockify’s free plan covers up to 5 users with unlimited tracking, the timer, timesheets, the auto tracker, calendar entry, reports and the apps. For a team of 5 that just needs to know where hours went, there may be nothing to buy. Everhour’s free plan also covers 5 seats and includes reports and data export, but without integrations.

It runs on everything. Clockify has desktop apps for Mac, Windows and Linux, plus iOS, Android, web and browser extensions. Everhour’s desktop app is macOS only, needs an internet connection, and lists Windows as planned. If even one teammate is on a Windows PC, Clockify is the one that gives everyone the same desktop experience today.

Cheaper paid seats, bought in steps. Clockify’s paid plans run from Basic at $3.99 to Enterprise at $11.99 per seat per month billed annually. Invoicing, time off and approvals start on Standard at $5.49. Scheduling, forecasting, expenses and GPS tracking come with Pro at $7.99. A budget team can buy only the tier it needs and move up later.

More ways to enter time. Beyond timers and timesheets, Clockify has calendar entry and kiosk clock-in, which suits a team where some people work at a shared device or keep irregular hours.

More choice of data location. Clockify offers hosting in the EU (Germany), the UK, the USA or Australia. Everhour hosts on AWS in Oregon and Frankfurt and replicates data across both regions, so you do not choose a single location.

Head-to-head table

Capability	Everhour	Clockify	Dayflow (ours)
Automatic capture	AI Tracker advertised as early access only	Auto tracker in the desktop app, on the free plan; activity monitoring on Pro	Records one screen frame every 10 seconds
Timers and manual entry	Yes, timers and manual entries	Yes, timer, timesheet, calendar and kiosk	Not timer-based
Project-tool integrations	40+ listed, including Asana, Jira, ClickUp, Linear, Trello; paid plan only	See the vendor’s pricing page	Not a project-tool tracker
Invoicing	Yes, on Team	Yes, Standard and above	No
Team reports	Yes	Yes, including on the free plan	No
Website blocking	Not listed	Not listed	No
AI features	AI Tracker in early access; none generally available on the pricing page	None listed	AI writes a timeline of the day; summaries can miss or misread work
Data location	Cloud, AWS in Oregon (USA) and Frankfurt (Germany), replicated	Cloud, your choice of EU (Germany), UK, USA or Australia	Recordings and timeline on your Mac; analysis local or in a cloud you choose
Free tier and license	Free for up to 5 seats, no integrations; proprietary	Free for up to 5 users with auto tracker and apps; proprietary	$0, MIT licensed, open source
Platforms	Web, Mac menu bar app, mobile, browser extension	Web, Mac, Windows, Linux, iOS, Android, browser extensions	macOS 14 or later

Pricing compared

Plan	Price	What it adds for a small team
Everhour Free	$0, up to 5 seats	Time tracking, projects and tasks, reports, data export; no integrations
Everhour Team	$8.50/seat/month billed yearly, or $10/seat/month billed monthly; 5-seat minimum	Everything: integrations, budgets with alerts, invoicing, expenses, time off, scheduling, SSO
Everhour Custom	Contact vendor; 50-seat minimum	See the vendor’s pricing page
Clockify Free	$0, up to 5 users	Timer, timesheet, auto tracker, calendar, reports, apps
Clockify Basic	$3.99/seat/month billed annually, or $4.99 billed monthly	See the vendor’s pricing page
Clockify Standard	$5.49/seat/month billed annually, or $6.99 billed monthly	Invoicing, time off, approvals
Clockify Pro	$7.99/seat/month billed annually, or $9.99 billed monthly	Scheduling, forecasting, expenses, GPS, activity monitoring
Clockify Enterprise	$11.99/seat/month billed annually, or $14.99 billed monthly	SSO, audit logs
Clockify CAKE.com Bundle	$12.99/seat/month billed annually, or $15.99 billed monthly	See the vendor’s pricing page
Dayflow	$0; optional Pro $20/month	Personal timeline on one Mac; Pro manages cloud analysis

Here is what one person actually pays per year on the cheapest plan that fits the job.

If your team is 5 or fewer and just needs hours and reports: $0 on either. Clockify’s free plan gives you more to work with, including Windows and Linux apps.

If you need invoicing: Clockify Standard is $5.49 × 12 = $65.88 per seat per year billed annually, or $6.99 × 12 = $83.88 billed monthly. Everhour Team is $8.50 × 12 = $102 per seat per year billed yearly, or $10 × 12 = $120 billed monthly.

If you are under 5 people and want Everhour’s integrations: the 5-seat minimum means you pay for 5 seats at $102 each per year, whatever your headcount, so each actual person costs more than the sticker price. Clockify bills only the seats you use.

If you are 6 or more people: both free plans stop at 5, so everyone moves to a paid seat. The per-seat gap above, $65.88 on Clockify Standard against $102 on Everhour Team on annual billing, applies to every person you add.

If you need SSO: Everhour Team at $102 per seat per year beats Clockify Enterprise at $11.99 × 12 = $143.88 per seat per year.

Everhour says paying annually saves 15%. Both charge per seat, so a team that grows by one person pays for one more seat, except below Everhour’s 5-seat floor. For exact team totals at your headcount, check each vendor’s pricing page. If you want to see what those hours are worth, the real hourly rate calculator is a quick check.

When should you choose Everhour?

• Your team already plans work in Asana, Jira, ClickUp, Linear, Trello, Monday, Basecamp or Notion, and the reason time goes unlogged today is the switch to another app.
• You have at least 5 people, so the seat minimum costs you nothing extra.
• You want budgets with alerts, invoicing, expenses, time off and scheduling without comparing tiers.
• A client or your own policy requires SSO and you do not want to pay enterprise rates.
• Everyone on the team uses a Mac or works from the browser, since the desktop app is macOS only for now.

When should you choose Clockify?

• Your team is 5 or fewer and wants to pay nothing. The free plan is the more complete of the two.
• You have Windows or Linux users, or people who mostly log time on Android or iOS.
• You need invoicing and approvals at the lowest per-seat price.
• You want to start small, pay for one tier, and move up only when a feature is clearly worth it.
• You need data hosted in a specific region such as the UK or Australia.
• You have shared-device or shift-style work where kiosk clock-in helps.

Where do Everhour and Clockify both fall short?

Both tools are timer-first. Clockify’s desktop auto tracker helps, and Everhour’s AI Tracker may help once it leaves early access, but the core model in both is still someone remembering to start, stop or fill in time. When a person forgets, the record has a gap, and at the end of the week they reconstruct it from memory.

Neither tool, as described on its own pages, writes a plain-language account of what each person actually did across the day, and neither is open source or keeps the raw record on the person’s own computer.

Dayflow covers part of that gap, for one person. It records one screen frame every 10 seconds, stores the recordings and timeline on your Mac, and has AI write the day into a readable timeline. You choose where analysis happens: a local model through Ollama or LM Studio keeps screenshot analysis on-device, or your own cloud provider or Dayflow Pro processes selected screenshots off-device. The details are on our local and cloud processing page. You can export a date range as Markdown, which some people use to fill in a team tracker afterward; we describe that workflow in a Mac timesheet without manual entry.

That does not make it a team tool. A small team still needs Everhour or Clockify for shared reports, invoices and approvals. And if what you actually want is to block distracting sites, nothing in this comparison does that: neither Everhour nor Clockify lists website blocking, and Dayflow does not offer it.

One more caution. Clockify’s activity monitoring on Pro, and any automatic capture, raises the question of how much a small team should watch each other. If that worries you, read time tracking without surveillance before turning it on.

When is Dayflow the wrong pick?

For the job in this article, a small team on a budget, Dayflow is usually the wrong primary tool.

• You need team reports or a shared workspace. Dayflow has none. Clockify wins here, free for up to 5 users.
• You bill clients. Dayflow does not create invoices. Clockify Standard is the cheapest option in this comparison that does; Everhour Team also does.
• You need payroll approvals or time off tracking. Dayflow does not provide them. Clockify has approvals and time off from Standard; Everhour includes time off on Team.
• Anyone on the team uses Windows, Linux or a phone as their main device. Dayflow is macOS 14 or later only. Clockify covers all of those.
• You track time against tasks in Asana or Jira. Dayflow does not log time into project tools. Everhour is built for exactly that.
• Price per person. Dayflow itself is $0, but if you want Dayflow Pro to manage cloud analysis, $20 a month is more than one seat of either competitor’s paid plans. The free route requires running a local model on your own hardware or paying your own cloud provider.

Where Dayflow does fit is beside a team tracker, for an individual on a Mac who wants an automatic, private record of the day to remember what they worked on. If you are comparing personal tools rather than team ones, our roundup of the best time tracker for Mac options is the better starting point.

The bottom line

For most small teams watching costs, Clockify is the better choice. Its free plan covers up to 5 users with more included, it runs on every major platform, and its paid seats start at $3.99 per month billed annually, with invoicing and approvals from $5.49.

Everhour is worth its higher price when your team lives inside Asana, Jira, ClickUp, Linear or Trello, you have at least 5 people, and you value one all-inclusive plan with SSO at $8.50 per seat per month billed yearly. Under 5 people, the seat minimum makes it expensive per head.

Dayflow, our app, is not a contender for running a team’s time. It is a free, open-source way for one Mac user to get an automatic record of the day, and it pairs with either tool rather than replacing them. See pricing if you want the details on the optional Pro plan.

Frequently asked questions

Is Clockify really free for a small team?

Yes, up to a point. Clockify's free plan covers a workspace of up to 5 users, and it includes unlimited tracking, the timer, timesheets, the desktop auto tracker, calendar entry, reports and the apps. Its pricing card says up to 5 users, while its FAQ says you can invite up to 4 people, which describes the same 5-person workspace. Invoicing and approvals need a paid plan.

How much does Everhour cost for a team of 5?

Everhour's Free plan covers up to 5 seats at $0, but it leaves out integrations. The paid Team plan is $8.50 per seat per month billed yearly, or $10 per seat per month billed monthly, and it bills a minimum of 5 seats. On yearly billing that is $102 per seat per year. A Custom plan for 50 or more seats is priced by contacting the vendor.

Does Everhour's free plan include integrations with Asana or Jira?

No. Everhour's free plan includes time tracking, projects and tasks, reports and data export, but integrations are not included. Since tracking inside tools like Asana, Jira, ClickUp, Linear and Trello is the main reason to choose Everhour, most teams that pick it for that reason will need the Team plan at $8.50 per seat per month billed yearly, with a 5-seat minimum.

Which is cheaper, Everhour or Clockify?

Clockify, in most cases. Both have free plans for up to 5 people. On paid plans, Clockify starts at $3.99 per seat per month billed annually and its Standard plan, which adds invoicing and approvals, is $5.49 billed annually. Everhour has one paid tier at $8.50 per seat per month billed yearly with a 5-seat minimum. Everhour gets closer once you need SSO, which Clockify reserves for Enterprise at $11.99.

Can I send invoices from Clockify's free plan?

No. Clockify lists invoicing, along with time off and approval workflows, on its Standard plan and above. Standard costs $5.49 per seat per month billed annually or $6.99 billed monthly. Everhour also puts invoicing on its paid Team plan rather than the free one. If invoicing is the only paid feature your team needs, Clockify Standard is the cheaper route of the two.

Do Everhour and Clockify have Mac apps?

Both do. Everhour has a Mac menu bar app, and its desktop app is macOS only and needs an internet connection, with Windows listed as planned. Clockify has apps for Mac, Windows and Linux, plus iOS, Android, web and browser extensions. If your small team mixes Macs and Windows PCs, Clockify covers everyone with a desktop app today.

Do Everhour or Clockify track time automatically?

Partly. Clockify includes an auto tracker in its desktop app, even on the free plan, and offers activity monitoring on Pro. Everhour advertises an AI Tracker that detects work without a timer, but only as early access. Both are still built mainly around timers and manual entries. Dayflow, our app, takes a different approach and records a screen frame every 10 seconds on one Mac, then has AI write a timeline.

Can Dayflow replace Clockify for a small team?

No, and Clockify is the better choice for that job. Dayflow is a single-person Mac app with no team reports, invoicing, payroll approvals or Windows version. Clockify gives up to 5 users a free shared workspace with reports and apps on every major platform, and adds invoicing and approvals from its Standard plan. Dayflow fits as a personal memory aid alongside a team tracker, not as one.

Where do Everhour and Clockify store team data?

Both are cloud services. Everhour says it hosts on AWS in Oregon in the USA and Frankfurt in Germany, with data replicated across the two regions. Clockify offers data hosting in the EU (Germany), the UK, the USA or Australia. If your team needs data kept in one specific region, Clockify's choice of locations is the more flexible of the two.

Is Dayflow free?

Yes. Dayflow is $0 and MIT licensed, and the source code is public. It runs on macOS 14 or later. You can run analysis with a local model through Ollama or LM Studio, or with your own cloud provider, whose charges apply. An optional Dayflow Pro plan at $20 a month manages cloud analysis for you. There is no Windows version.