Clockify vs Harvest: Which Is Better for Small Teams That Invoice in 2026?

For a small team that invoices, Clockify is the cheaper pick. Invoicing and approvals start on Standard at $5.49 per seat a month, billed annually. Harvest wins when invoicing is the center of the workflow. It has online payments, QuickBooks and Xero integrations, and a free solo plan that already invoices. Teams costs $9 per seat a month, billed annually. Dayflow, our app, does not invoice.

Clockify and Harvest can both turn tracked hours into client invoices, but they price that ability very differently. Clockify is cheaper per seat and puts invoicing and approvals on the same mid-tier plan, while Harvest costs more per seat and builds the whole product around invoicing, online payments and accounting sync, starting with its free solo plan.

Disclosure: we make Dayflow, a free, open-source Mac app that records your screen at one frame every 10 seconds and has AI write your day into a readable timeline. It appears below as a third option, labeled as ours. It does not send invoices, so it cannot win this job on its own. Our method is a comparison of vendor documentation. Clockify and Harvest details come from their own pricing and product pages as checked on October 4, 2026. Dayflow details come from our published facts for version 2.2.0. If you are mainly weighing Clockify as a Mac user, our Clockify for Mac comparison goes further.

Quick comparison

Tool	Best for	How it tracks	Price	Platforms
Clockify	Small teams that want invoicing and approvals at a low per-seat price	Timer, timesheet, calendar and kiosk entry, plus an auto tracker in the desktop app	Free for up to 5 users (no invoicing). Invoicing from Standard at $5.49 per seat/month billed annually, or $6.99 monthly	Web, Mac, Windows, Linux, iOS, Android, browser extensions
Harvest	Teams whose billing runs through invoices, online payments and QuickBooks or Xero	One-click timers, daily and weekly timesheets, or a connected calendar	Free for 1 seat and 2 projects (invoicing included). Teams at $9 per seat/month billed annually ($108 per seat), or $11 monthly	Web, Mac, Windows, iOS, Android, browser extensions
Dayflow (ours)	One person on a Mac who wants an automatic record of the workday	Records the screen at one frame every 10 seconds. AI writes a timeline	$0, MIT licensed. Optional Pro at $20 a month	macOS 14 or later

Key takeaways

• Clockify is the budget pick for invoicing teams. Standard costs $5.49 per seat a month billed annually and includes invoicing, time off and approvals. Harvest Teams costs $9.
• Harvest is the invoicing-first pick. It invoices from tracked time with online payments and lists QuickBooks and Xero integrations. Its free plan already invoices for one person with two projects.
• Approvals cost far less on Clockify. Clockify includes them from Standard. Harvest lists timesheet approvals on Enterprise at $14 per seat a month billed annually.
• Neither lists AI, and both depend on timers or timesheets. Clockify adds an auto tracker in its desktop app. Harvest lists no automatic activity capture.
• Dayflow does not invoice. It records what you did on your Mac, which helps you fill in timesheets, but the billing still happens in Clockify or Harvest.

What Clockify does better

Price per seat once you need invoicing. Invoicing in Clockify starts on Standard: $5.49 per seat a month billed annually, or $6.99 billed monthly. Harvest Teams is $9 billed annually, or $11 billed monthly. On a small team that gap repeats for every seat, every year.

Approvals without an enterprise contract. Clockify bundles invoicing, time off and approval workflows into Standard. If a lead reviews hours before they go on an invoice, you get that review step on the same plan you already need for billing. Harvest lists timesheet approvals on Enterprise.

A bigger free plan for getting started. Clockify’s free plan covers up to 5 users. It includes unlimited tracking, timers, timesheets, the auto tracker, calendar, reports and apps. The pricing card says “for up to 5 users,” and the FAQ says you can invite up to 4 people, which is the same 5-person workspace. You cannot invoice on it. A small team can still track and report for free while deciding whether billing belongs in Clockify.

More ways to capture time. Beyond timers and timesheets, Clockify offers calendar entry, kiosk clock-in and an auto tracker in its desktop app. Its Pro plan adds activity monitoring, scheduling, forecasting, expenses and GPS tracking.

Linux and data region choices. Clockify lists a Linux app, and Harvest does not. Clockify also offers hosting in the EU (Germany), the UK, the USA or Australia, which helps when a client contract specifies where data lives.

Room to grow. Enterprise adds SSO and audit logs at $11.99 per seat a month billed annually. There is also a CAKE.com Bundle at $12.99, since Clockify is part of CAKE.com.

What Harvest does better

Invoicing is the product, not an add-on tier. Harvest’s own positioning is about tracking, analyzing and invoicing time. It invoices from tracked time with online payments, so a client can pay from the invoice itself. For a team that bills every week, that puts the step you care about at the center of the tool.

Accounting integrations. Harvest lists QuickBooks and Xero integrations alongside team reporting. If your bookkeeper already lives in one of those, invoices can flow into the books instead of being re-entered. The Clockify facts we checked don’t mention these integrations, so verify on its site if they matter to you.

A free plan that actually invoices. Harvest’s free plan is for individual freelancers: 1 seat, 2 projects, with time tracking, invoicing and expense tracking. A solo consultant with one or two clients can bill for $0, which no Clockify plan matches.

Expenses from the start. Expense tracking is part of Harvest’s free plan. In Clockify, expenses sit on Pro at $7.99 per seat a month billed annually.

A longer trial. Harvest gives 30 days with no credit card required. Clockify gives 7 days of Pro features, also with no card. A month covers a full billing cycle, which is the real check for an invoicing tool.

Profitability reporting. On Enterprise, Harvest adds profitability reporting next to approvals. That fits agencies that want to see which projects make money, not just which hours were logged.

One housekeeping note: Harvest’s site footer reads Bending Spoons Operations S.p.A., so it is now owned by Bending Spoons. The pricing page names the plans Teams and Enterprise, while its FAQ still mentions “pro” and “premium.”

Head-to-head table

Capability	Clockify	Harvest	Dayflow (ours)
Automatic capture	Auto tracker in the desktop app. Activity monitoring on Pro	No automatic activity capture listed	Yes, screen frames every 10 seconds, stored on your Mac
Timers and timesheets	Timer, timesheet, calendar, kiosk	One-click timers, daily and weekly timesheets, calendar	No timers. The timeline is built from recordings
Invoicing	Standard and above	All plans, including Free, with online payments	No
Team reports and approvals	Reports on every plan. Approvals from Standard	Team reporting. Approvals and profitability reports on Enterprise	No
Website blocking	Not listed	Not listed	No
AI summaries	None listed	None listed	Yes. AI writes the timeline, and analysis can run locally
Data location	Cloud, with hosting in the EU (Germany), UK, USA or Australia	Cloud web service	Recordings and timeline on your Mac. Analysis runs locally, through your own provider, or through Pro
Free tier	Up to 5 users, no invoicing	1 seat, 2 projects, invoicing included	Full app at $0. Pro is optional
Platforms	Web, Mac, Windows, Linux, iOS, Android, extensions	Web, Mac, Windows, iOS, Android, extensions	macOS 14 or later
Open source	No	No	Yes, MIT

Pricing compared: what does a seat cost per year?

Plan	Billed annually (per seat/month)	Billed monthly (per seat/month)	Per seat per year, annual billing
Clockify Free	$0	$0	$0 (up to 5 users, no invoicing)
Clockify Basic	$3.99	$4.99	$47.88 (no invoicing)
Clockify Standard	$5.49	$6.99	$65.88
Clockify Pro	$7.99	$9.99	$95.88
Clockify Enterprise	$11.99	$14.99	$143.88
Clockify CAKE.com Bundle	$12.99	$15.99	$155.88
Harvest Free	$0	$0	$0 (1 seat, 2 projects)
Harvest Teams	$9	$11	$108
Harvest Enterprise	$14	$17.50	$168
Harvest Enterprise Plus	Custom	Custom	See the Harvest pricing page
Dayflow (ours)	n/a	$20 for Pro (free app is $0)	$240 if you pay for Pro monthly

The cheapest plan that fits “I need to invoice” depends on how many people and projects you have.

One freelancer, two projects or fewer: Harvest Free, $0 a year. Clockify can’t match that, because its free plan has no invoicing.

One person with more projects: Clockify Standard costs $65.88 a year billed annually, or $83.88 paid monthly. Harvest Teams costs $108 a year billed annually, or $132 paid monthly.

A small team on annual billing: multiply the per-seat yearly figure in the table by your headcount. Because Clockify Standard’s per-seat price is lower than Harvest Teams’, Clockify stays cheaper at any team size.

Teams that need approvals: Clockify stays at Standard, $65.88 per seat a year, while Harvest moves to Enterprise at $168.

Teams that need expenses in the same tool: Clockify’s cheapest qualifying plan becomes Pro at $95.88 per seat a year, which narrows the gap with Harvest Teams.

Harvest shows its prices as “starting from” in USD, so check the final figure at checkout.

Dayflow’s free app costs $0. Pro is $20 a month if you want Dayflow to handle cloud analysis instead of running a local model or using your own provider. Plan details are on our pricing page.

When to choose Clockify: is the cheaper seat enough?

Pick Clockify if:

• You are a small team that invoices clients and wants the lowest per-seat cost for that. Standard covers invoicing and approvals together.
• Someone reviews hours before they are billed, and you don’t want to pay enterprise rates for that review.
• You want to start free with up to 5 people tracking and reporting, then switch on invoicing later.
• Part of the team runs Linux, or you need data hosted in the EU, UK, USA or Australia.
• You expect to want scheduling, forecasting or GPS tracking later (all on Pro).

Clockify also appears in our roundup of Mac time trackers, which shows where it sits against the rest.

When to choose Harvest: is invoicing worth $108 a seat?

Pick Harvest if:

• Invoicing is the main reason you track time, and you want clients paying online from the invoice.
• Your books are in QuickBooks or Xero and you want invoices to land there.
• You are a solo freelancer with one or two clients. Harvest’s free plan invoices, and Clockify’s doesn’t.
• You want a full month to try a billing cycle before paying. Harvest’s trial is 30 days, while Clockify’s is 7.
• You don’t need formal approvals, or you plan to buy Enterprise for approvals and profitability reporting anyway.

Where both fall short: what happens when nobody starts the timer?

Both tools record what people tell them. Harvest relies on timers, timesheets and calendar entries. Clockify adds an auto tracker and, on Pro, activity monitoring, but its core is still timers and timesheets. Neither lists AI features. When someone forgets to start a timer on Tuesday, Friday’s timesheet gets rebuilt from memory, and that memory becomes a line on a client invoice.

Neither vendor covers this gap with an AI-written record of the day. Dayflow does, on a Mac, for one person. It records the screen at one frame every 10 seconds and writes a timeline of what you worked on. You can then use that timeline to fill in a Clockify or Harvest timesheet. Our guide to a Mac timesheet without manual entry walks through the approach. You can also export a date range as Markdown and paste the relevant parts into an invoice note.

Two caveats matter for billing:

• Check the timeline before using it. AI summaries can miss or misinterpret work, so read it before it touches a client invoice.
• It records your screen. Full recordings and the timeline stay on your Mac. With local AI, screenshot analysis stays on-device too. If you use your own cloud provider or Dayflow Pro, selected screenshots are processed off-device. Local and cloud processing explains the boundaries.

This is personal memory, not team monitoring. Our take on time tracking without surveillance covers why that distinction matters for small teams.

Where Dayflow is the wrong pick

Be clear about this before installing anything:

• You need to send invoices. Dayflow has no invoicing. Harvest wins if invoices and online payments are the core workflow. Clockify wins if you want invoicing at a lower per-seat price.
• You need team reports or approvals. Dayflow has neither. Clockify gives you both from Standard. Harvest gives you team reporting on Teams and approvals on Enterprise.
• Your team isn’t all on recent Macs. Dayflow requires macOS 14 or later. Clockify covers Windows, Linux, iOS and Android. Harvest covers Windows, iOS and Android.
• You track time on a phone or at a kiosk. Clockify offers kiosk clock-in and mobile apps. Dayflow only records a Mac screen.
• You need payroll data or website blocking. Dayflow provides neither. Clockify’s positioning includes attendance and payroll data. Neither Clockify nor Harvest lists blocking either.

If any of those describe you, Dayflow is at most a companion app for one person’s memory, not your billing system.

The bottom line

For a small team that invoices, the choice mostly comes down to price against invoicing depth.

Clockify is the better default when cost per seat and approvals matter. Standard at $5.49 per seat a month billed annually covers invoicing, time off and approvals, and the free plan lets up to 5 people track before you pay.

Harvest is the better pick when the invoice is the point. You get online payments, QuickBooks and Xero integrations, expenses from the free plan up, and a free solo plan that already bills clients. You pay $9 per seat a month billed annually for Teams, and more if you need approvals.

Dayflow, our app, sits beside either one rather than replacing it. Use it when you’re on a Mac and want an AI-written record of your day to check your timesheets against. If you’re still choosing a time tracker for Mac in general, start with our comparison of Mac time trackers.

Frequently asked questions

Is Clockify cheaper than Harvest?

Yes, at every comparable tier on the vendors' pricing pages. Clockify's first plan with invoicing, Standard, is $5.49 per seat a month billed annually, or $6.99 billed monthly. Harvest Teams is $9 per seat a month billed annually ($108 per seat a year), or $11 billed monthly. Harvest is the cheaper option in one case: a single freelancer with two or fewer projects can invoice on Harvest's free plan.

Can I send invoices on Clockify's free plan?

No. Clockify's free plan covers up to 5 users with unlimited tracking, timers, timesheets, the auto tracker, calendar, reports and apps. Invoicing, time off and approval workflows start on the Standard plan, which is $5.49 per seat a month billed annually or $6.99 billed monthly. Clockify offers a 7-day trial of Pro features with no credit card required if you want to try invoicing first.

Does Harvest have a free plan that includes invoicing?

Yes. Harvest's free plan is aimed at individual freelancers and includes time tracking, invoicing and expense tracking. It is limited to 1 seat and 2 projects. Once you add a teammate or a third project, you need a paid plan. Teams costs $9 per seat a month billed annually, or $11 billed monthly. Harvest also offers a 30-day trial with no credit card required.

Which has timesheet approvals at a lower price, Clockify or Harvest?

Clockify. Its approval workflows are included from the Standard plan, at $5.49 per seat a month billed annually. Harvest lists timesheet approvals and profitability reporting on its Enterprise plan, which is $14 per seat a month billed annually ($168 per seat a year), or $17.50 billed monthly. If managers sign off on hours before you invoice, Clockify reaches that workflow for much less per seat.

Does Harvest integrate with QuickBooks and Xero?

Yes. Harvest lists accounting integrations such as QuickBooks and Xero, alongside invoicing from tracked time and online payments. That matters for small teams whose bookkeeping already lives in one of those tools, because invoices can flow into the books without retyping. The vendor facts we checked for Clockify list invoicing on Standard and above but do not mention these integrations, so confirm on Clockify's site if you need them.

Can Dayflow replace Clockify or Harvest for client invoicing?

No, and for this job Harvest or Clockify beats it. Dayflow does not create invoices, run payroll approvals or produce team reports. It is a Mac app that records your screen and has AI write your day into a timeline, which helps you remember what you worked on. A team that bills clients needs Harvest for invoice-first workflows or Clockify for cheaper seats with approvals.

Do Clockify or Harvest track time automatically?

Clockify comes closer. It lists an auto tracker in its desktop app, and its Pro plan adds activity monitoring. Harvest relies on one-click timers, daily and weekly timesheets, or tracking from a connected calendar, and it lists no automatic activity capture. In both tools, billable hours mostly come from people starting timers or filling in timesheets.

Where is my data stored in Clockify and Harvest?

Both are cloud services. Clockify offers data hosting in the EU (Germany), the UK, the USA or Australia, which can help teams with client contracts that specify a region. Harvest describes itself as a web service with desktop and mobile apps, and the pages we checked did not list hosting region options. If region matters to your clients, ask Harvest directly before you sign up.

Who owns Harvest now?

Harvest's site footer reads Bending Spoons Operations S.p.A., so Harvest is now owned by Bending Spoons. The product and pricing page are still live. Its paid plans are called Teams and Enterprise, though the pricing FAQ still mentions older plan names, "pro" and "premium." Prices are shown in USD as "starting from," so confirm the exact number at checkout.

Do Clockify or Harvest have AI summaries?

Neither lists AI features on the vendor pages we checked. Both are timer and timesheet tools, so the record of your day is what people enter. If you want an AI-written summary of what you did on your Mac, that is what Dayflow does. You can keep using Clockify or Harvest for the billing side alongside it.