Everhour vs Harvest: Which Is Better for Tracking Billable Time in 2026?

Harvest is the better pick for a freelancer or small firm that bills clients: it runs on Mac, Windows, iOS and Android, and its free plan includes invoicing for one seat and two projects. Everhour wins for agencies already working in Asana, Jira, ClickUp or Linear, but its paid plan bills at least 5 seats. Dayflow, our app, records what you did but does not invoice.

Everhour is built for teams that live inside project tools like Asana, Jira or Linear, and it puts a timer on every task there. Harvest is built around the invoice: track time, add expenses, bill the client, with a free plan a solo freelancer can actually use.

Disclosure: Dayflow, which appears as a third option below, is our product. It is a free, open-source Mac app that records your screen and writes your day into a timeline. It does not invoice, so it is not a direct replacement for either tool. This comparison draws only on each vendor’s own documentation as checked on October 4, 2026.

Quick comparison

Tool	Best for	How it tracks	Price	Platforms
Everhour	Agencies and teams tracking time inside Asana, Jira, ClickUp, Linear or Trello	Timers and manual entries against projects and tasks, in Everhour or inside connected tools	Free for up to 5 seats (limited, no integrations). Team: $8.50 per seat per month billed yearly, or $10 billed monthly, minimum 5 seats. Custom: contact vendor	Web, Mac (menu bar app), mobile, browser extension
Harvest	Freelancers and professional teams that invoice from tracked time	One-click timers, daily and weekly timesheets, calendar tracking	Free (1 seat, 2 projects). Teams: $9 per seat per month billed annually, or $11 monthly. Enterprise: $14 per seat per month billed annually, or $17.50 monthly	Web, Mac, Windows, iOS, Android, browser extensions
Dayflow (ours)	Remembering what you actually worked on, on a Mac	Records the screen at one frame every 10 seconds; AI writes a timeline	$0, MIT licensed. Optional Pro: $20 a month	Mac only (macOS 14+)

Key takeaways

• Harvest is the stronger choice for one person who bills clients. The free plan includes invoicing and expense tracking for one seat and two projects.
• Everhour is the stronger choice for a team whose work already sits in Asana, Jira, ClickUp, Linear or a similar tool, but integrations are paid-only and the paid plan bills at least 5 seats.
• Harvest runs natively on Windows, iOS and Android. Everhour’s desktop app is Mac only and needs an internet connection; Windows is listed as planned.
• Neither tool captures what you did automatically today. Everhour advertises an AI Tracker in early access only, and Harvest lists no AI features.
• Dayflow fills a different gap: it records your Mac screen so you can reconstruct forgotten hours. It has no invoicing, payroll, team reports or website blocking.

What does Everhour do better than Harvest?

It tracks time where the work already is. Everhour lists 40+ native integrations, including Asana, ClickUp, GitHub, Linear, Basecamp, Jira, Trello, Monday and Notion. The timer appears inside those tools, so a developer starts tracking from the Jira ticket and a designer from the Asana task. Time lands against the right task without anyone retyping project names.

For agencies, that is the main argument. A billable hours report is only as good as the task labels on each entry, and Everhour borrows those labels from the project tool rather than asking people to pick from a separate list.

One paid plan, everything included. Everhour’s Team plan bundles budgets with alerts, invoicing, expenses, time off and scheduling. The vendor describes it as a single paid tier with no feature gating. Harvest, by contrast, keeps profitability reporting and timesheet approvals on its Enterprise plan.

Budget alerts. If you sell fixed-fee or capped retainers, budgets with alerts tell you when a project is about to run over before the invoice reveals it. That matters more to a studio with ten clients than to a freelancer with two.

SSO and advanced permissions on the standard paid plan. Everhour includes these on Team. Teams with IT requirements do not need to jump to a custom contract to get single sign-on.

Data location is spelled out. Everhour states it hosts on AWS in Oregon (USA) and Frankfurt (Germany), with data replicated across the two regions. If a client asks where your timesheets live, you have an answer from the vendor’s own security page.

An automatic tracker is on the way, maybe. Everhour advertises an “AI Tracker” that detects work without starting a timer. It is early access only, so treat it as a roadmap item, not a reason to buy today.

What does Harvest do better than Everhour?

It works for one person. Harvest’s free plan is aimed at individual freelancers: 1 seat, 2 projects, with time tracking, invoicing and expense tracking. If you have one or two clients, you can track and bill without paying anything. Everhour’s free plan allows more seats but leaves out integrations, and its paid plan starts at 5 seats.

Invoicing is the center of the product. Harvest turns tracked time into invoices and supports online payments, so a client can pay from the invoice. Expense tracking sits alongside it, which is handy when you bill travel or software back to a client.

Accounting integrations. Harvest highlights QuickBooks and Xero. If your bookkeeper lives in one of those, getting invoices and payments into your books is part of the documented workflow.

More platforms. Harvest lists apps for Web, Mac, Windows, iOS and Android, plus browser extensions. Everhour’s desktop app is macOS only and needs an internet connection; it lists mobile and a browser extension, but the specific mobile operating systems were not confirmed on the pages checked. A mixed Mac and Windows team will find Harvest simpler to roll out.

Calendar tracking. Harvest can track from a connected calendar. For consultants whose billable time is mostly client calls, that turns a calendar into draft entries instead of a blank timesheet.

A longer trial. Harvest offers 30 days with no credit card. Everhour offers 14 days of all features, also with no credit card.

Approvals and profitability on Enterprise. Firms that need managers to sign off on timesheets before billing get timesheet approvals and profitability reporting on the Enterprise plan.

One ownership note: Harvest’s site footer reads “Bending Spoons Operations S.p.A.”, so Harvest is now owned by Bending Spoons. The pricing page calls the paid plans Teams and Enterprise, while its FAQ still mentions older “pro” and “premium” names.

Head-to-head table

Capability	Everhour	Harvest	Dayflow (ours)
Automatic capture	No, AI Tracker is early access only	No, not listed	Yes, one screen frame every 10 seconds
Timers and timesheets	Timers and manual entries, also inside connected tools	One-click timers, daily and weekly timesheets, calendar tracking	No timers; AI-written timeline
Invoicing	Yes, on the paid Team plan	Yes, with online payments, including on the free plan	No
Expenses	Yes, on Team	Yes, including on the free plan	No
Team reports	Yes, with budgets and alerts	Yes; profitability and approvals on Enterprise	No
Website blocking	Not listed	Not listed	No
AI summaries	None generally available	None listed	Yes, AI writes the day into a timeline
Data location	Cloud, AWS in Oregon and Frankfurt	Cloud	Recordings and timeline stored on your Mac; analysis local or cloud by your choice
Free tier	Up to 5 seats, limited, no integrations	1 seat, 2 projects	Full app, $0
Platforms and license	Web, Mac, mobile, browser extension; proprietary	Web, Mac, Windows, iOS, Android, browser extensions; proprietary	Mac only (macOS 14+); open source, MIT

Pricing compared

Plan	Everhour	Harvest	Dayflow (ours)
Free	$0, up to 5 seats, limited features, no integrations	$0 forever, 1 seat, 2 projects	$0, MIT licensed
Entry paid plan, billed annually	Team: $8.50 per seat per month, minimum 5 seats	Teams: $9 per seat per month ($108 per seat per year)	Not offered
Entry paid plan, billed monthly	Team: $10 per seat per month, minimum 5 seats	Teams: $11 per seat per month	Pro: $20 a month
Higher tier	Custom: contact vendor, minimum 50 seats	Enterprise: $14 per seat per month annually ($168 per seat per year), or $17.50 monthly. Enterprise Plus: custom	None
Trial	14 days, all features, no credit card	30 days, no credit card	Not needed for the free app

What does one person actually pay to bill clients? On Harvest, nothing, as long as two projects is enough, because the free plan includes invoicing. Past two projects, Teams costs $108 per seat a year billed annually, or $11 per seat per month if you pay monthly.

On Everhour, invoicing sits on the paid Team plan, and that plan bills a minimum of 5 seats. A solo user is billed for five seats at $8.50 each per month on yearly billing, or $10 each per month on monthly billing. For the exact yearly total, see Everhour’s pricing page. For a team of five or more, Everhour’s yearly rate per seat ($8.50) is lower than Harvest’s Teams rate ($9), so the gap reverses once the seat minimum stops mattering.

Dayflow is $0. Pro is $20 a month and only buys managed cloud analysis; it adds no billing features. If you want to know what all that tracked time is worth per hour after unbilled work, the real hourly rate calculator does the math.

When should you choose Everhour?

• Your team already plans work in Asana, Jira, ClickUp, Linear, Trello, Basecamp, Monday or Notion, and you want time attached to those tasks.
• You have at least five people, so the 5-seat minimum costs nothing extra.
• You sell fixed budgets or retainers and want alerts before a project runs over.
• You want invoicing, expenses, time off and scheduling in one plan without tier upgrades.
• You need SSO without negotiating a custom contract.
• Your team is on Macs, or is fine using the web app and browser extension until a Windows desktop app ships.

When should you choose Harvest?

• You are a freelancer or a very small firm, and paying for five seats makes no sense.
• Invoicing and getting paid is the main reason you track time.
• Your books run through QuickBooks or Xero.
• Your team mixes Mac, Windows, iPhone and Android.
• Your billable hours are largely meetings, and calendar tracking would save you typing.
• You need timesheet approvals and profitability reporting, and are willing to pay for Enterprise.

Where do both fall short?

Both are timer and timesheet tools. They are only as accurate as your memory and your habits. Forget to start the timer before a client call, leave one running over lunch, or spend 20 minutes on an urgent email for another client, and the record is wrong until you notice and fix it.

Harvest’s calendar tracking covers scheduled meetings, not the unscheduled work between them. Everhour’s AI Tracker would address this gap, but it is early access only. On the documentation checked, neither product generally offers automatic capture of what you did on your computer.

This is the gap Dayflow covers, within limits. It records your Mac screen at one frame every 10 seconds and has AI write the day into a readable timeline. At the end of a day, or on Friday afternoon, you can look at what you actually worked on and fill in your Harvest or Everhour timesheet from it. We describe that workflow in building a Mac timesheet without manual entry and in how to remember what you worked on.

Some caveats. Dayflow does not send entries into Harvest or Everhour; you copy them over, or export a date range as Markdown from Settings. AI summaries can miss or misinterpret work, so check the timeline before it turns into an invoice line. And it only sees your Mac, not your phone or a Windows machine.

On privacy, recordings and the timeline are stored on your Mac. You choose where analysis happens: a local model through Ollama or LM Studio keeps screenshot analysis on-device, while your own cloud provider or Dayflow Pro processes selected screenshots off-device. Under our privacy policy, Pro deletes screenshots after processing and may retain activity data for sync. The details are in local and cloud processing.

If you are still sorting out which kind of tool you need, our roundup of Mac time trackers covers timer-based and automatic options side by side.

Where Dayflow is the wrong pick

Be clear about what Dayflow is not. If your job is billing clients, Dayflow cannot do it.

• You need to send invoices. Harvest wins. It invoices from tracked time with online payments, and its free plan includes invoicing for one seat and two projects. Dayflow has no invoicing.
• You manage a team’s hours. Everhour wins for teams in project tools, with reports, budgets and alerts; Harvest wins if you need timesheet approvals on Enterprise. Dayflow has no team reports or payroll approvals.
• You track expenses for clients. Both Harvest and Everhour (on Team) handle expenses. Dayflow does not.
• Anyone on your team uses Windows. Harvest wins with native Mac, Windows, iOS and Android apps. Dayflow is Mac only and needs macOS 14 or later.
• You want time logged against Jira or Asana tasks. Everhour wins. Dayflow does not attach time to tasks in project tools.
• You want distracting sites blocked. Dayflow does not block websites, and neither tool here lists blocking.

The honest pairing for a Mac freelancer is Harvest for billing plus Dayflow for memory, not Dayflow instead of Harvest.

The bottom line

For tracking time you bill for, Harvest is the better default for one person or a small firm. The free plan covers one seat and two projects with invoicing and expenses, it runs on every major platform, and Teams costs $108 per seat a year on annual billing when you outgrow it.

Everhour is the better pick for an agency of five or more that already runs on Asana, Jira, ClickUp, Linear or similar. Its integrations put the timer inside the task, its single paid plan includes budgets, invoicing and SSO, and at $8.50 per seat per month billed yearly it undercuts Harvest’s Teams rate once the 5-seat minimum is met.

Neither one remembers your day for you. If your invoices keep coming up short because hours slip through, Dayflow can record what happened on your Mac so you can bill it. It costs $0, with Pro at $20 a month optional, and it leaves the invoicing to Harvest or Everhour.

Frequently asked questions

Is Harvest or Everhour better for freelancers?

For a solo freelancer, Harvest is usually the better fit. Its free plan covers one seat and two projects and includes time tracking, invoicing and expense tracking. Everhour's paid Team plan bills a minimum of 5 seats, so one person pays for five. Everhour makes more sense once you are a small team working inside project tools like Asana or Jira.

Does Everhour have a free plan?

Yes. Everhour's free plan covers up to 5 seats with limited features: time tracking, projects and tasks, reports and data export. Integrations are not included, which matters because tracking inside tools like Asana, Jira or ClickUp is Everhour's main draw. Invoicing, budgets and expenses are part of the paid Team plan. There is also a 14-day trial of all features with no credit card required.

How much does Everhour cost for one person?

Everhour's Team plan is $8.50 per seat per month billed yearly, or $10 per seat per month billed monthly, with a minimum of 5 seats. A single person on the paid plan is therefore billed for five seats, not one. For the exact total on your billing period, see the vendor's pricing page. The free plan costs nothing but leaves out integrations.

Can Harvest track time automatically?

Not in the sense of watching what you do on your computer. Harvest's documentation describes one-click timers, daily and weekly timesheets, and tracking from a connected calendar. No automatic activity capture is listed, and no AI features are listed either. Calendar tracking helps with meetings, but time spent on unscheduled work still depends on you starting a timer or filling in a timesheet.

Does Everhour have a Windows app?

Not yet, according to the vendor. Everhour's desktop app is macOS only, runs from the menu bar and needs an internet connection. Windows is listed as planned. Windows users can still track through the web app and browser extension. If you need a native Windows app today, Harvest lists apps for Mac, Windows, iOS and Android alongside its web app and browser extensions.

Which has better integrations, Everhour or Harvest?

They integrate with different things. Everhour lists 40+ native integrations with project tools such as Asana, ClickUp, GitHub, Linear, Basecamp, Jira, Trello, Monday and Notion, but only on paid plans. Harvest highlights accounting integrations such as QuickBooks and Xero, plus calendar tracking. Pick Everhour if your work lives in a project tool, Harvest if your money flows through accounting software.

Can Dayflow replace Harvest for billing clients?

No. Harvest beats Dayflow for billing. Harvest turns tracked time into invoices with online payments and tracks expenses, and its free plan covers one seat and two projects. Dayflow, which we make, has no invoicing, payroll approvals or team reports. It records your screen and writes an AI timeline of your day, which can help you remember billable work, but you still need a tool like Harvest to send the invoice.

Who owns Harvest now?

The footer of Harvest's website reads 'Bending Spoons Operations S.p.A.', so Harvest is now owned by Bending Spoons. The current pricing page names the paid plans Teams and Enterprise, while the pricing FAQ still refers to older 'pro' and 'premium' plan names. Prices are listed in US dollars as 'starting from' figures, so confirm the final number on the vendor's pricing page.

Where does Everhour store its data?

In the cloud. Everhour states that it hosts on AWS in Oregon, USA, and Frankfurt, Germany, with data replicated across the two regions. Its desktop app needs an internet connection. If you need your time records to stay on your own machine, neither Everhour nor Harvest is built for that; both are cloud services with desktop and mobile apps.

Is Dayflow free?

Yes. Dayflow is $0 and MIT licensed, and runs on macOS 14 or later. An optional Pro plan costs $20 a month and handles cloud analysis for you. You can instead run a local AI model through Ollama or LM Studio so screenshot analysis stays on your Mac, or connect your own cloud provider, whose charges and terms apply.