Toggl Track vs Clockify: Which Is Better for Free Team Time Tracking in 2026?

For free team time tracking, Clockify is the better pick. Its free plan covers up to 5 users with unlimited tracking, reports and an auto tracker, and it runs on Linux as well as Mac and Windows. Toggl wins if your team has 3 people or fewer and wants tasks, boards and planning, or will pay for profitability reports. Dayflow, our Mac app, suits individuals, not team reporting.

The real difference is seat count. Clockify’s free plan covers up to 5 users, while Toggl (formerly Toggl Track) covers up to 3 on its free plan, so a team that wants to pay nothing fits more people on Clockify.

Disclosure: Dayflow, which appears below as a third option, is our product. It is a different kind of tool, and for most team jobs in this article it is not the right pick. We say exactly where. This comparison is based on each vendor’s own documentation as published on October 4, 2026. Dayflow’s facts were reviewed against version 2.2.0. We have separate pages on Toggl for Mac and Clockify for Mac if your question is about the Mac apps specifically.

A note on names: Toggl Track is now sold as Toggl. toggl.com/track redirects to toggl.com, and the vendor describes Toggl Track and Toggl Plan as legacy products still available to existing users. This article says “Toggl” from here on.

Quick comparison

Tool	Best for	How it tracks	Price	Platforms
Toggl (formerly Toggl Track)	Teams of up to 3 on the free plan; agencies, software teams, law and accounting firms that need billing, profitability and capacity data	Manual and real-time timers, timesheets, calendar integrations; background tracking and a timeline in the desktop app	Free for up to 3 users; Starter $9/user/month billed annually ($12 monthly); Premium $16 ($24 monthly); Enterprise: contact vendor	Web, Mac, Windows, iOS, Android, browser extensions
Clockify	Free teams of up to 5; teams that need timekeeping, attendance, budgeting and payroll data	Timer, timesheet, calendar and kiosk entry; auto tracker in the desktop app	Free for up to 5 users; paid plans from $3.99/seat/month billed annually ($4.99 monthly) to $12.99 ($15.99 monthly)	Web, Mac, Windows, Linux, iOS, Android, browser extensions
Dayflow (ours)	One person on a Mac who wants an automatic record of the day	Records the screen at one frame every 10 seconds; AI writes a timeline	$0, MIT licensed; optional Pro at $20/month	macOS 14 or later

Key takeaways

• Clockify wins the free team job. Its free plan covers up to 5 users and includes unlimited tracking, reports, the auto tracker and all apps.
• Toggl’s free plan stops at 3 users. It includes timers, focus mode, calendar integrations, tasks and boards, but billable rates need a paid plan.
• Clockify is cheaper once you pay. Basic is $3.99 per seat per month billed annually. Toggl Starter is $9 per user per month billed annually.
• Toggl is stronger on planning and AI. It lists project timelines, capacity management, Toggl AI, an MCP server and an AI Task Creator. Clockify lists no AI features.
• Dayflow is not a team tool. It has no team reports, invoicing, payroll approvals or website blocking. It is a private, automatic log for one Mac user.

What Toggl does better

Planning sits next to tracking. Toggl now combines time tracking with project planning: timelines, tasks and capacity management. The free plan already includes tasks and boards. If your team plans work in the same place it logs hours, Toggl covers both. Clockify’s planning features (scheduling and forecasting) are on its Pro plan.

AI features exist. Toggl lists Toggl AI, which answers natural-language questions about your workspace data and handles admin tasks, plus an MCP server and an AI Task Creator. The MCP server matters if your team already uses AI assistants and wants them to read time data directly. Clockify’s documentation lists no AI features. The facts we reviewed don’t tie Toggl’s AI features to a plan, so see the vendor’s pricing page at Toggl before counting on them in the free tier.

A clear privacy stance. Toggl states it does not take screenshots or record keystrokes. For teams where trust is fragile, that line in writing is useful. Clockify offers activity monitoring on its Pro plan, which some teams want and others will reject. We cover that tradeoff in time tracking without surveillance.

Profitability reporting for service firms. Toggl’s Premium plan adds timesheet approvals, profitability reports, and Jira and Asana integrations. The vendor aims it at agencies, professional services, software teams, and law and accounting firms. If your question is “which client is losing us money”, Toggl is built around that.

Longer trial. Toggl gives 30 days on paid plans. Clockify gives 7 days of Pro features. If you need a full billing cycle to judge approvals or profitability reports, 30 days is enough and 7 is tight.

What Clockify does better

More free seats. Clockify’s free plan covers up to 5 users. Its pricing FAQ phrases this as inviting up to 4 people, which is the same 5-person workspace once you count yourself. Toggl’s free plan stops at 3. For a team of four or five, that difference is the whole decision.

More on the free plan. Clockify’s free tier lists unlimited tracking, the timer, timesheets, the desktop auto tracker, calendar, reports and apps. A small team can log hours and pull reports without paying.

Linux support. Clockify lists native apps for Web, Mac, Windows, Linux, iOS, Android and browser extensions. Toggl has no Linux app in its list. A developer team with Linux machines will get a native app only from Clockify.

Kiosk clock-in. Clockify offers kiosk entry, so staff can clock in from a shared device. That suits shift work and front desks. Kiosk entry is not among the tracking methods Toggl lists.

Cheaper paid tiers with payroll features. Invoicing, time off and approval workflows start on Standard at $5.49 per seat per month billed annually. Scheduling, forecasting, expenses and GPS tracking arrive on Pro at $7.99. SSO and audit logs are on Enterprise at $11.99. Toggl’s approvals start on Premium at $16 per user per month billed annually.

Choice of hosting region. Clockify offers data hosting in the EU (Germany), the UK, the USA or Australia. Toggl is a cloud service that syncs across its apps, and the documentation we reviewed doesn’t list hosting regions.

Head-to-head table

Capability	Toggl	Clockify	Dayflow (ours)
Automatic capture	Background tracking and timeline in the desktop app	Auto tracker in the desktop app (free plan)	Screen recorded at one frame every 10 seconds
Timers and timesheets	Yes, manual and real-time timers, timesheets	Yes, timer, timesheet, calendar, kiosk	Not a timer app; records automatically
Invoicing and approvals	Billable rates on paid plans; approvals on Premium	Invoicing and approvals on Standard and above	No
Team reports	Yes, team reports listed	Reports included on the free plan	No
Website blocking	Not listed	Not listed	No
AI features	Toggl AI, MCP server, AI Task Creator	None listed	AI writes your day into a timeline
Data location	Cloud	Cloud, with EU (Germany), UK, USA or Australia hosting	Recordings and timeline stored on your Mac
Free tier	Up to 3 users	Up to 5 users	$0 for the full app
Platforms	Web, Mac, Windows, iOS, Android, extensions	Adds Linux to the same list	macOS 14 or later only
Open source	No	No	Yes, MIT license

Pricing compared: how much does a team pay per year?

Plan	Billed annually	Billed monthly	Trial
Toggl Free	$0, up to 3 users	$0	-
Toggl Starter	$9 per user/month	$12 per user/month	30 days on paid plans
Toggl Premium	$16 per user/month	$24 per user/month	30 days on paid plans
Toggl Enterprise	Contact vendor	Contact vendor	See the vendor’s pricing page
Clockify Free	$0, up to 5 users	$0	-
Clockify Basic	$3.99 per seat/month	$4.99 per seat/month	7 days of Pro, no card
Clockify Standard	$5.49 per seat/month	$6.99 per seat/month	7 days of Pro, no card
Clockify Pro	$7.99 per seat/month	$9.99 per seat/month	7 days of Pro, no card
Clockify Enterprise	$11.99 per seat/month	$14.99 per seat/month	7 days of Pro, no card
CAKE.com Bundle	$12.99 per seat/month	$15.99 per seat/month	7 days of Pro, no card
Dayflow (ours)	Not listed	Pro $20/month; app $0	See Dayflow pricing

For the job in the title, the cheapest plan that fits is the free one, so most small teams pay $0 a year on either tool. The cap is what changes the bill.

A team of three pays nothing on either. A team of four or five still pays nothing on Clockify. On Toggl, that team is over the free cap, and each paid seat on Starter costs $9 × 12 = $108 per person per year billed annually, or $12 × 12 = $144 billed monthly. How seats are counted when you upgrade is a vendor detail, so see the vendor’s pricing page for Toggl before you budget.

Past five people, both tools cost money. Per person per year on annual billing, Clockify Basic is $47.88 and Toggl Starter is $108. Multiply by your seat count and confirm the total on each vendor’s pricing page.

If you need approvals, the gap widens. Clockify Standard is $65.88 per person per year billed annually. Toggl’s approvals are on Premium at $192 per person per year billed annually.

Dayflow is free. Pro, which handles cloud analysis for you, is $20 a month, or $240 a year if you pay monthly for twelve months. It is a per-person tool and doesn’t replace either team plan, so treat it as a separate line item, not a substitute.

When to choose Toggl: is the 3-user free plan enough?

Choose Toggl if:

• Your team is three people or fewer and wants tasks, boards and focus mode on the free plan alongside timers.
• You plan work and track it in one place. Timelines and capacity management live next to the timer.
• You bill clients and care about margins. Billable rates, profitability reports and timesheet approvals are what Toggl targets, especially on Premium.
• Your team uses Jira or Asana, and you are willing to pay for Premium to connect them.
• You want AI on your time data, through Toggl AI or the MCP server.
• You want a written promise of no screenshots or keystroke logging.

When to choose Clockify: do you need more than 3 free seats?

Choose Clockify if:

• You have four or five people and a $0 budget. Clockify is the only one of the two that covers it.
• Anyone on the team uses Linux.
• You need reports without paying. They are on the free plan.
• You run shifts or a shared front desk and want kiosk clock-in.
• Payroll, time off or invoicing matter. Those start on Standard at $5.49 per seat per month billed annually, well under Toggl’s equivalent tier.
• You need data in a particular region, such as the EU, UK, USA or Australia.

Where both fall short

Both are timer-and-timesheet tools at heart. Each has a desktop auto tracker, but both vendors still list timers and timesheets as the main way time gets recorded. The usual weak point remains: someone forgets to start a timer, and on Friday the timesheet is a guess.

Neither tool gives an individual a private, readable account of what they actually did on screen. Both keep your data in their cloud. Neither is open source. Toggl’s AI answers questions about the time entries in the workspace, so a forgotten entry is still a forgotten entry.

Dayflow covers that gap for one person on a Mac. It records the screen at one frame every 10 seconds and AI writes the day into a timeline. Full recordings and the timeline stay on your Mac. With local AI through Ollama or LM Studio, screenshot analysis stays on-device too. If you use your own cloud provider or Dayflow Pro, selected screenshots are processed off-device. We spell out the boundaries in local and cloud processing.

The practical setup for a team is both: Clockify or Toggl for the shared record, and Dayflow on individual Macs to fill in entries people forgot. You can export a date range as Markdown and use it to write timesheet entries, a workflow covered in Mac timesheets without manual entry. Dayflow doesn’t sync into either tool’s workspace, so someone still types or pastes the entries.

One gap none of the three covers is website blocking. If your team wants to block distracting sites, none of these tools lists it. If you are weighing other automatic options, our roundup of the best time tracker for Mac options covers more of the category, and automatic time tracking on Mac explains how the automatic approach differs from timers.

Where Dayflow is the wrong pick

For the job in this article, free team time tracking, Dayflow is the wrong pick for most readers. Specifically:

• You need team reports. Dayflow has none. Each person’s timeline stays on their own Mac. Use Clockify, which includes reports on its free plan for up to 5 users.
• You bill clients or track profitability. Dayflow has no invoicing or billable rates. Use Toggl for profitability reports, or Clockify Standard for invoicing.
• You need payroll approvals or time off. Dayflow has neither. Clockify Standard has both.
• Anyone on the team uses Windows or Linux. Dayflow runs only on macOS 14 or later. Clockify covers Mac, Windows and Linux.
• You want a manager’s view of hours. Dayflow is built as a personal record. A team lead wanting combined hours should use Clockify or Toggl.
• You need an exact, audited record. Dayflow’s AI summaries can miss or misinterpret work. Check them before you share them or bill from them.
• You want site blocking. Dayflow doesn’t block websites.

Where Dayflow does fit: one person on a Mac who wants to know where the day went without starting timers, and who prefers the record to stay on their own machine.

The bottom line

For free team time tracking, Clockify is the better choice for most teams. It allows up to 5 free users against Toggl’s 3, keeps reports and the auto tracker on the free plan, adds Linux, and costs less on every paid tier.

Toggl is the better choice for teams of three or fewer that want planning tools with their timers, and for service firms ready to pay for profitability reports, approvals and Jira or Asana integrations. It also has the AI features and the longer trial.

Dayflow, our product, isn’t a team tracker. It is a free, open-source Mac app for one person who wants an automatic, private record of the day. Pair it with whichever team tool you pick if forgotten timers are your real problem. Don’t use it in place of one.

Frequently asked questions

Is Clockify really free for teams?

Yes, up to a point. Clockify's free plan covers up to 5 users and includes unlimited tracking, the timer, timesheets, the desktop auto tracker, calendar, reports and the apps. Its pricing FAQ describes this as inviting up to 4 people, which is the same 5-person workspace once you count the owner. Invoicing, approvals and time off need a paid plan.

How many users can use Toggl for free?

Toggl's free plan, which the vendor describes as free forever, covers up to 3 users. It includes timers, focus mode, calendar integrations, tasks and boards. Billable rates need a paid plan. A fourth person moves the workspace onto Starter at $9 per user per month billed annually, or $12 billed monthly.

Is Toggl Track the same as Toggl?

Yes, for new users. toggl.com/track now redirects to toggl.com, and the product is presented as Toggl, which combines time tracking with planning. The vendor describes Toggl Track and Toggl Plan as legacy products that existing users can still use. Comparisons that say Toggl Track are talking about the time tracking side of what is now sold as Toggl.

Which is cheaper, Toggl or Clockify?

Clockify, on every paid tier. Its cheapest paid plan, Basic, is $3.99 per seat per month billed annually or $4.99 monthly. Toggl's cheapest paid plan, Starter, is $9 per user per month billed annually or $12 monthly. Clockify's free plan also covers more people, up to 5 users against Toggl's 3.

Does Toggl or Clockify take screenshots of employees?

Toggl states that it does not take screenshots or record keystrokes. Clockify offers activity monitoring on its Pro plan, at $7.99 per seat per month billed annually or $9.99 monthly. If your team is wary of monitoring, check exactly what Clockify Pro's activity monitoring collects on the vendor's site before you turn it on.

Does Clockify work on Linux?

Yes. Clockify lists Web, Mac, Windows, Linux, iOS, Android and browser extensions. Toggl lists Web, Mac, Windows, iOS, Android and browser extensions, with no Linux app. A mixed team with Linux machines can use Toggl through the web app or extensions, but only Clockify lists a native Linux app.

Do Toggl or Clockify have AI features?

Toggl does. It lists Toggl AI for natural-language questions about workspace data and admin tasks, an MCP server, and an AI Task Creator. Clockify's documentation lists no AI features. Check Toggl's pricing page for which plan includes each AI feature, since the facts we reviewed don't tie them to a specific plan.

Can Dayflow replace Toggl or Clockify for a team?

No. Clockify is the better tool for that job. Dayflow has no team reports, invoicing, payroll approvals or shared workspace, and it runs only on macOS 14 or later. Each person's timeline stays on their own Mac. A team that needs combined hours, reports or approvals should use Clockify, or Toggl if it has 3 people or fewer.

Where does Clockify store data?

Clockify is a cloud service, and the vendor offers data hosting in the EU (Germany), the UK, the USA or Australia. Toggl is also a cloud service that syncs across its web, desktop and mobile apps. Its documentation that we reviewed doesn't list hosting regions, so check Toggl's site if data residency matters to you.

Which has the longer free trial, Toggl or Clockify?

Toggl. It offers a 30-day trial on paid plans. Clockify offers 7 days of Pro features with no credit card required. Both also have free plans with no time limit, so the trials only matter if you are deciding whether paid features such as approvals or profitability reports are worth the money.